Enhancing Grant Management for Health Care

Organizations in the health care field are often awarded grants with funding they can use toward many vital operations, such as developing drugs, creating behavioral health programs and training health care providers. As a result, these institutions can improve patient outcomes.

Because grants contribute to so many important causes, your organization must manage them properly. Health care grant management is often tedious and time-consuming, posing challenges for facilities already struggling to keep up with such a fast-moving industry.

You can efficiently handle your data across grant life cycles with health care grant management software from IGX Solutions. Our world-class platform tracks, evaluates and reports grant information with excellent compliance and accuracy using an application-based approach.

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Common Challenges of Health Care Grants Management

While health care facilities benefit from grants tremendously, they can also create some operational difficulties. Some of the primary obstacles to easy grant management for health care organizations include:

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Enhancing Grant Management for Health Care

Outdated legacy systems

If your health care facility uses legacy systems for grant management, these solutions may not have the updated capabilities needed for adequate reporting.

Enhancing Grant Management for Health Care

Lack of visibility

Accurately measuring grant performance can be challenging for organizations that don’t have visibility into their grants’ return on investments (ROIs). This lack of information can cause stakeholders to become disengaged and withdraw support.

Enhancing Grant Management for Health Care

Inefficient record-keeping

Some health care facilities use a combination of paper and digital record-keeping strategies to handle their grant data, leading to significant tracking inefficiencies.

Enhancing Grant Management for Health Care

Poor communication

When an organization’s internal and external parties exchange information, they often struggle to communicate clearly. This miscommunication can result in data inaccuracies.

Enhancing Grant Management for Health Care

Multiple portfolio locations

Because your grant portfolio contains many complex elements, it’s important that you store and manage them in a single place.

Enhancing Grant Management for Health Care

Lack of time

Your establishment likely undertakes many highly involved tasks daily, such as checking in patients, providing medical treatments and ensuring proper facility sanitization. With so many crucial responsibilities, you may not have time for grant management. 

Enhancing Grant Management for Health Care

Insufficient internal controls

Most health care establishments comprise various departments, members and subrecipients but don’t have the necessary internal controls to support them in their grant management.  

Enhancing Grant Management for Health Care

Regulatory compliance

Complying with regulatory requirements like the Health Insurance Portability and Accountability Act (HIPAA) is critical for maintaining security and accountability in health care facilities. However, keeping up with these stringent standards can be challenging.

Streamline the Health Care Grant Life Cycle With One Unified Platform

When you choose IntelliGrants® IGX as your health care grant reporting tool, you can seamlessly view, gather, evaluate, monitor and report your facility’s grant information using a centralized location. Our easy-to-use platform is your solution for enhancing your institution’s grant visibility, administration and process controls.

Some of the many benefits of our grant management software for health care include:

Application management

You can manage your grant applications and awards from the beginning to the end of their life cycles by gathering, assessing and standardizing grant submissions with complete insights and clear amendments.

Fiscal reporting

IntelliGrants has dependable accounting capabilities, enabling this software to track and process your health care facility's expense data and confirm reporting accuracy and currency. The platform supports your organization's reporting requirements and stores years of grant data to increase grant submission compliance and accuracy.

Automated alerts and notifications

Our health care grant management solution will provide alerts and email reminders to notify you of upcoming due dates for grant administration tasks, so you'll never miss another reporting deadline.

Stakeholder information

You can increase grant data visibility using our software's information visualization features, real-time performance evaluations and custom reporting capabilities. 

Workflow management and automation

Set custom automated workflows to ensure all information and documents get to the right places at the right times. Once you've created your workflows, you can let them run and enjoy peace of mind.

Data management and security

Our health care reporting tool enables users to reduce data entry inaccuracies by blocking incomplete entries, automatically calculating payments and eliminating duplicate submissions. Advanced cybersecurity technologies like message encryption, MFA and SSO help to protect that data by limiting access to only authorized users.

Real-time communication

Easily stay up to date with grantors and stakeholders through our secure in-app inbox. All messages are encrypted for security, so you can have peace of mind knowing only the right people can read your information.

Regulatory compliance

Our grant management software for health care is fully compliant with data security requirements like the HIPAA Security Rule, which is critical for lawful handling and storage of electronic patient data.

Tools to Fit Every Organization

Enhancing Grant Management for Health Care Enhancing Grant Management for Health Care
Enhancing Grant Management for Health Care
  • Customized roles, workflows, forms and reports for your organization
  • Flexibility for many use cases
  • Purpose-built tools for a wide range of organizations

For organizations seeking a highly customized grant management platform, our traditional implementation approach involves in-depth business analysis and collaboration with each customer. We work together to define system user types, process flows, forms, and management reports.

Enhancing Grant Management for Health Care
  • Preconfigured roles, workflows, forms, and reports for your organization
  • Budget flexibility
  • Accelerated implementations facilitate a quicker startup

For organizations with limited budgets or tight timelines, we offer IGXpress. This option includes preconfigured roles, workflows, forms, and reports for all grant management processes. The benefit of IGXpress is that it’s quicker to implement and costs less than a customized solution.

Reach out to our team to learn more about which option is a good fit for your organization.

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FAQs About Grant Management Software for Health Care Agencies

The most frequently asked questions we receive about grant management tools for health care organizations include the following.

IntelliGrants IGX is a centralized grant management software with many capabilities benefiting health care companies. It can handle various grant management processes, including acquisition, administration and frequent reporting. Automated workflows and notifications ensure all processes get done on time, and robust reporting capabilities provide additional transparency to stakeholders. 

Seamless integration with the rest of your tech stack enables a smooth flow of information across your health care organization, which can help you save valuable time in data entry. Our platform is also unique in the industry in that you can adapt it to many different process management operations, including lease applications, tax credits and more. 

Your agency’s cost will vary from other organizations due to several factors:

  • Your organization size and complexity
  • Total number of users
  • Implementation and onboarding costs
  • Ongoing support 
  • Personalization assistance

For the most accurate insight into how much IntelliGrants IGX will cost your agency, please contact us to request a personalized quote. 

Yes, IntelliGrants IGX complies with all data security requirements in the HIPAA Security Rule.

Our grant management software uses advanced security features such as:

  • Single sign-on (SSO)
  • Multi-factor authentication (MFA)
  • Federal Information Processing Standard (FIPS) 140-compliant encryption
  • Web application firewall
  • Unique user credentials and permissions
  • Splunk monitoring

We also regularly update our platform to ensure continuous protection against evolving threats. For more information on our cybersecurity measures, contact our team.

Use Our Reliable Tools for Grant Management Software for Health Care Today

Use Our Reliable Tools for Grant Management Software for Health Care Today

Facilitating health care grant management for your facility is seamless with innovative software from IGX Solutions. We’re dedicated to helping users save time and money, improving workflow management and simplifying reporting. 

Book an IntelliGrants demo for your health care institution today!

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