Get Started Demo Video
Get Started (888) 416-3266 Demo Video

Grant Management Software for Education

Many educational facilities use grants to support their immediate needs like building renovations, equipment purchases and student aid. With the funding from these grant programs, schools can improve their educational outcomes, making proper grant management in higher education essential. However, managing grants and grant funding is much easier said than done, as this process is often complex and time-consuming. 

You can properly maintain your grants throughout their life cycles with grant management software for education. These systems use application-based processes to monitor, evaluate and report your organization’s grant data with accuracy and regulatory compliance in mind.

You can promote efficient higher education grant tracking with software from IGX Solutions. We designed our platform to help users improve their reporting capabilities and workflows while saving time and money.

Get Started

Education Grant Management Systems

Though grants undoubtedly benefit educational facilities, they can be difficult to manage. Common challenges to higher education grant tracking include:

Get Started

Grant Management Software for Education

Lack of time

As a higher education institution, you have many responsibilities on your plate, such as developing educational programs, providing guidance to students and performing administrative tasks, leaving little time for grant management. 

Grant Management Software for Education

Poor communication

When internal and external parties within your facility exchange information, there’s a large chance of miscommunication, leading to inaccurate grant data. 

Grant Management Software for Education

Insufficient internal controls

Educational establishments involve many departments, members and subrecipients, though many don’t have the controls to support them in their grant management endeavors.

Grant Management Software for Education

Outdated legacy systems

Though many schools use legacy systems, many of these solutions are outdated and cannot handle their grant reporting needs.

Grant Management Software for Education

Lack of visibility

It can be challenging for higher education institutions to accurately measure grant performance without complete visibility into their return on investment (ROI).

Grant Management Software for Education

Inefficient record-keeping

When you keep grant data records using both paper and digital sources, you’re more likely to experience tracking inefficiencies. 

Grant Management Software for Education

Regulatory compliance

Schools must comply with strict regulatory standards when managing their grants, but keeping up with these changing requirements can be a complicated process.

Grant Management Software for Education

Multiple portfolio locations

Without a centralized storage location for the many elements of your grant portfolio, these components can become challenging to manage. 

How Our Grant Management Software for Higher Education Works

The life cycle of a grant begins long before you hit “submit application.” At IGX Solutions, we create innovative tools for grant management software for higher education institutions. Whether you’re a researcher searching for grants or you’re a grantor allocating funds, IntelliGrants® IGX can help you throughout the entire grant life cycle. 

We break your grants down into understandable sections so you can see your progress every time you log in and be consistently prepared for whatever comes next. Here’s how.

Grant Management Software for Education

Application in Progress

As soon as you start your first application (or applications), you’ll enter the first stage of our grant management system, “Application in Progress.” Even with a team of higher education grant management professionals, it can take months to complete an application. It’s crucial you have some way of tracking every step and document you’ll need to collect during this time.

Grant Management Software for Education

Application Submitted

IntelliGrants IGX is better than your typical spreadsheet, as it interacts with you and automates processes based on your needs. Break down tasks, collect information and keep track of deadlines in one convenient location with our software. Then, when you’re ready, we’ll help you submit your application and provide any supplemental materials requested.

Grant Management Software for Education

Grant Executed

Once your grant receives approval, it’s time to get to work. As you put your new grant to good use, our higher education management software will help you track data, communicate with others and send updates to your grantors.

Grant Management Software for Education

Grant Closeout

As your grant term or funding comes to an end, you can expect to fill out as much paperwork as you did in your applications. Grantors want to see the full scope of your results through detailed reports, cost-benefit analyses and presentations that prove to them their funds have been well spent. During this time, IntelliGrants IGX will assist you by compiling data into one central location and offering solutions for storage and presentation. 

 

Grant Management Software for Education

Grant Closed

Even after you’ve made the most of your funding, keeping records is vital for as long as its results are in effect. For example, say you receive a grant to build a new science center, complete with updated technology that engages more students. The grant is responsible for bringing the building to life, of course, but it also helps promote new ideas for students that will benefit them far into the future.

Being able to trace these changes back to their origins will improve your standing when you apply for more grants. By showing you’ve been able to foster lasting results from previous grants, future grantors will trust your judgment and may be more willing to fund your next endeavors. 

IntelliGrants IGX is here to help for as long as you need our grant management software for education institutions. As long as your institution benefits from grant funding, IGX Solutions will be by your side to prove your experience and encourage greater results.

Streamline the Higher Education Grant Tracking Process With IntelliGrants IGX's Industry-Leading Capabilities

Our cutting-edge grant management solution for higher education allows facilities to view, collect, analyze, track and report their grant data through a centralized environment. Through its user-friendly interface, IntelliGrants IGX empowers all users at your institution to optimize grant process controls, administration and visibility.

Data management and security

IntelliGrants has numerous controls for minimizing data entry errors, allowing you to delete duplicate entries, block unfinished submissions and calculate payments automatically. Plus, the system comes with built-in security features like advanced encryption and multi-factor authentication (MFA) to protect your sensitive data. 
Reporting compliance

Our education grant management system improves grant submission accuracy and regulatory compliance by supporting your reporting requirements and stockpiling years of your facility's grant data.
Stakeholder information

You can gain greater visibility into your school's grant information using IntelliGrants' custom reporting features, real-time performance assessments and data visualization capabilities.
Real-time communication

IntelliGrants IGX offers robust communication features to ensure everyone is always on the same page. Users can send direct messages discussing progress updates, funding, reporting and any other topics they may need to talk about. All messages are secure in a centralized inbox. 
Automated alerts and notifications

With our higher ed grant management solution, you'll never forget a reporting deadline again. This solution delivers in-system alerts and email reminders to notify you of upcoming due dates so you can ensure a timely submission.
Application management

IntelliGrants helps you manage your grant applications and awards from origination to closeout by collecting, analyzing and standardizing submissions with comprehensive insights and amendments.
Workflow automation

Enhance grant management efficiency by setting custom workflows and letting them run. Applications and reports will move through the grant life cycle to the right places at the right times so you and your team can have peace of mind.
Fiscal reporting

You can use our grant management software's accounting tools to monitor and process your educational establishment's core expense information and verify that your reports are accurate and updated.

Tools to Fit Every Organization

Grant Management Software for Education Grant Management Software for Education
Grant Management Software for Education
  • Customized roles, workflows, forms and reports for your organization
  • Flexibility for many use cases
  • Purpose-built tools for a wide range of organizations

For organizations seeking a highly customized grant management platform, our traditional implementation approach involves in-depth business analysis and collaboration with each customer. We work together to define system user types, process flows, forms, and management reports.

Grant Management Software for Education
  • Preconfigured roles, workflows, forms, and reports for your organization
  • Budget flexibility
  • Accelerated implementations facilitate a quicker startup

For organizations with limited budgets or tight timelines, we offer IGXpress. This option includes preconfigured roles, workflows, forms, and reports for all grant management processes. The benefit of IGXpress is that it’s quicker to implement and costs less than a customized solution.

Reach out to our team to learn more about which option is a good fit for your organization.

Learn More

FAQs About Grant Management for Higher Education

Here are the most frequently asked questions we receive about our solution from higher education institutions.

While other grant management solutions exist within the industry, IntelliGrants IGX is the most effective choice for both grantees and grantors due to its intuitive and configurable design. It can support process management operations across various industries, so you can also adapt it to fit organizational needs beyond grant management.

The versatile design and user-friendly interface make IntelliGrants IGX a flexible, robust solution for higher education institutions, grant seekers and more. From robust reporting to workflow automation and in-app communication capabilities, IntelliGrants offers efficiency-boosting capabilities anyone at your institution can use to achieve their grant management goals. 

Want specific examples of how IntelliGrants IGX measures up to the competition? See our blog for more grant management product comparisons.

The exact cost of grant management software for your higher education institution will depend on several factors:

  • The size and complexity of your institution
  • Number of enrolled users
  • Pricing model
  • Ongoing maintenance costs
  • Implementation support

While you can also find free or freemium grant management solutions, it’s important to remember that you often get what you pay for with these products. 

For a personalized quote of IntelliGrants IGX, please contact us today.

Yes, we offer all prospective clients a free, in-depth software demo. This service helps clients get a clear idea of how our solution works before making the investment, which can help you ensure IntelliGrants IGX is right for your institution.

IntelliGrants IGX includes advanced security features such as:

  • Granular security role configuration options
  • Single sign-on (SSO)
  • Splunk monitoring
  • Multi-factor authentication (MFA)
  • Web application firewall

We also regularly develop updates and patches to address any issues found in vulnerability scans of our application. Our infrastructure is hosted on Microsoft Azure’s GovCloud, which is a FedRamp-High certified cloud environment.

Our Resources

Grant Management Software for Education

IGX Solutions’ grants management software is used by state government agencies and nonprofits to manage grants in a wide range of sectors to help manage criminal justice grants, public transit grants, state and federal education grants, housing grants, and more.

How to Streamline Your Education Grant Reporting

How to Streamline Your Education Grant Reporting

November 4, 2025

Table of contents: Educational institutions rely on grants, but maintaining funding re…

Read More
11 Benefits of Integrating Financial Systems With Grant Management Software

11 Benefits of Integrating Financial Systems With Grant Management Software

November 4, 2025

Table of contents: When your organization uses disparate applications to store and acc…

Read More
READ MORE BLOGS
Take Control of Your Grants With Our Higher Education Grant Management Software

Take Control of Your Grants With Our Higher Education Grant Management Software

You can manage your higher education facility’s grant information with ease using grant tracking systems from IGX Solutions. We’ve provided nonprofits, governments and educational institutions across the country with top-of-the-line grant management solutions.

Book a live demo of our software today! 

Get Started