Grant Management for Local Governments

Local Government Grant Management

Local governments often depend on grants to fund programs and activities that serve the community, such as waste collection, parks maintenance, urban planning and local laws. Managing these grants is more complex than many organizations realize. You must be prepared to track them throughout their life cycle, a responsibility that takes extensive time and effort.

You can ensure your grants are adequately maintained with reliable grant management software for municipalities. Grant management systems use an application-based approach to help city, county and municipal governments track, analyze and report their grant data accurately and efficiently.

At IGX Solutions, we provide one of the best cutting-edge grant management solutions for local government that reflects our high performance and reliability standards. We bring our clients top-of-the-line software-as-a-service (SaaS) tools for funding administration.

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Offering Local Government Grant Management Solutions

Though grants are excellent resources for local governments, managing them often proves challenging. Some typical obstacles that come with grant management for city governments and municipalities include the following. The key to resolving these concerns is dependable grant management software for city government.

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Some local governments use systems that rely on digital and paper record-keeping sources, resulting in data management inefficiencies.

Local governments have no shortage of responsibilities, from passing laws to providing services to maintaining public spaces. With so many daily duties, governments don’t always have time to add grant management to the list.

Grant portfolios feature many components, and storing and managing them without a centralized location can be challenging.

Municipal governments must comply with regulatory requirements when managing their grants for accountability purposes.

If you don’t have visibility into your return on investment (ROI) from your grants, it can be difficult to accurately measure grant performance.

Governments with multiple departments and subrecipients often lack the internal controls necessary to facilitate the grant management process.

Older systems are often incapable of the reporting needed to manage grants accurately and efficiently.

Facilitating clear communication between internal and external parties throughout the grant management process poses a challenge, which can lead to inaccurate results.

Grant Management Software for Local Governments

Inefficient record-keeping

Some local governments use systems that rely on digital and paper record-keeping sources, resulting in data management inefficiencies.

Lack of time

Multiple portfolio locations

Grant portfolios feature many components, and storing and managing them without a centralized location can be challenging.

Extensive regulatory requirements

Municipal governments must comply with regulatory requirements when managing their grants for accountability purposes.

Lack of visibility

If you don’t have visibility into your return on investment (ROI) from your grants, it can be difficult to accurately measure grant performance.

Insufficient internal controls

Governments with multiple departments and subrecipients often lack the internal controls necessary to facilitate the grant management process.

Outdated legacy systems

Older systems are often incapable of the reporting needed to manage grants accurately and efficiently.

Poor communication

Facilitating clear communication between internal and external parties throughout the grant management process poses a challenge, which can lead to inaccurate results.

How to Manage Local Government Grants With IGX Solutions

In many ways, hitting the “submit application” button for potential grants is a midpoint in their life cycle. At IGX Solutions, we strive to assist you from the start until you’ve made the most of every cent of your grant. That’s why our software can help you with:

Research: Every grant starts somewhere, and research is how you’ll find the best options for your government’s needs. As you scour foundation websites, social media and grant databases, you’ll see hundreds of opportunities. You need a way to keep them organized so you can evaluate them at a later time. We program our software to work as an extension of your government, and one way we can do that is by recording and remembering the details until you’re ready to move forward.
Application tracking: Spreadsheets have long been the method of choice for tracking complex tasks and making sure everything is in order. Today, there are more grants available than ever, and even local governments need a modern solution to keep track of all their options and applications. Our grants management software for governments allows you to look over entire applications at a glance, keep internal and application deadlines at the forefront, and remind you to keep track of those easy-to-forget tasks.
Peer review and communication: Writing papers, collecting information, contacting higher-ups — applying for a grant is a full-time job, even for government staff. Our grant management software facilitates communications between departments and offers features that enable real-time communication among workers.
Submission: Every government has a different workflow, but when it comes time to submit grant applications, everyone is on the same page. Our software will ensure you review every section carefully so your submission is as complete and polished as you need it to be.
Negotiations: Waiting for grant acceptance or rejection can be the most nerve-wracking part of the entire application process. With our grant management software for governments, you can rest assured you’ve done everything you can. As your application undergoes review and potential grantors reach out, our tracking platform allows you to collect additional information with ease and stay on top of who you’ve responded to and who has responded to you.
Implementation: You’ve got your approval — congratulations! As you put that grant to use, our government grant management software supports your local government along the way. Our system was designed first to help you excel in managing and tracking your grant through its entire lifespan. Now that it’s begun, we can help you do the important work you’ve planned.

Streamline Local Government Grant Tracking

You can review, retrieve, assess, report and track grant information from a centralized location using IntelliGrants^® IGX. Our web-based local government grant management solution facilitates accurate and efficient grant management for municipalities. The software improves workflow with more effective process control, visibility and administration.

Explore the tools for grant management software for local agencies that you can access when you choose IntelliGrants as your grant management software.

Data Management

You can ensure your performance data is fully accurate using our grant management software for government agencies. IntelliGrants has advanced data management features that minimize data entry errors on the spot. It also offers complete data controls that governments can use to restrict incomplete submissions, eliminate entry duplications and automatically calculate allocations and payments.

Stakeholder Information

IntelliGrants simplifies grant presentations and submissions by providing complete visibility into your municipality’s grant data. Our innovative government grant software has a wide assortment of configurable reporting capabilities, data visualization features and real-time performance reviews you can use to gain valuable grant insights.

Time Management

Grant administration duties are often time-sensitive. That's why we programmed our grant management solution with email notifications and in-system alerts that notify users of any upcoming deadlines. These reminders help users accomplish essential grant administration tasks and reporting requirements on time.

Reporting Compliance

With IntelliGrants, you can ensure your local government adheres to all compliance requirements when auditing and reporting. Our local government grant tracking software supports your unique reporting specifications to ensure all grant submissions are accurate and comply with regulatory standards. It also compiles years of your municipality's reporting data on a granular level for better traceability.

Fiscal Reporting

IntelliGrants streamlines financial reporting with accounting tools that monitor and record core expense information with incredible accuracy. Having correct, current fiscal reports ensures your government can record grant data across its complete life cycle.

Application Management

Handling grant applications and awards can be time-consuming — but not with IntelliGrants. Our grant management software for local governments enables effortless application management, allowing users to gather, review and standardize each proposal with complete insights and straightforward amendments. Our system helps users pinpoint the most qualified applicants for every grant.

Status Tracking

Stay on track throughout the grant workflow with features that help you see the details for each grant. You can access a centralized dashboard that tells you about all grants and actions you need to take so you can decide what to work on next.

Tools to Fit Every Organization

Customized roles, workflows, forms and reports for your organization
Flexibility for many use cases
Purpose-built tools for a wide range of organizations

For organizations seeking a highly customized grant management platform, our traditional implementation approach involves in-depth business analysis and collaboration with each customer. We work together to define system user types, process flows, forms, and management reports.

Preconfigured roles, workflows, forms, and reports for your organization
Budget flexibility
Accelerated implementations facilitate a quicker startup

For organizations with limited budgets or tight timelines, we offer IGXpress. This option includes preconfigured roles, workflows, forms, and reports for all grant management processes. The benefit of IGXpress is that it’s quicker to implement and costs less than a customized solution.

Reach out to our team to learn more about which option is a good fit for your organization.

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Choosing the Right Grant Management Software Partner

While the features in your grant management software matter, so does the partner developing and maintaining it. IGX Solutions stands behind IntelliGrants IGX, offering the support local governments need. A few benefits we offer are the following.

Proven Experience

We have a long history in grants management systems, giving us a deep understanding of the process. Our knowledge enables us to create solutions that meet your compliance and reporting requirements.

Strong Reputation

Over 120 clients currently use our grants management software, and we have various testimonials demonstrating the successes that organizations have achieved with us. Our knowledgeable team is here to help you at every stage, from initial implementation to ongoing platform usage.

Growth Mindset

We’re committed to continuous improvement to ensure our solution serves you today and in the future.

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Common Questions

Here are some frequently asked questions from those considering IntelliGrants grant management for local government.

With specialized software, smaller municipalities can boost their efficiency, spending more time on mission-driven work. These systems also increase data accuracy, giving clear insights that help them track grant usage and measure program effectiveness.

A modern grant management solution helps you distribute and track grant funds more effectively. Using this technology may help you build trust in your community as constituents see the impact of grant funds.

Our cloud-based solution makes it easy for everyone to access information and participate in the grants management process. You can track workflows and communication throughout the grant life cycle. The platform’s reporting tools also enable easy visibility into fund usage. While it allows easy access for users, the platform is also exceptionally secure to protect your data.

As a local government, you may have various departments that must work together to manage funds. These departments may include parks, public works and finance. Online access reduces data silos, enabling all team members to access the information they need to take action and make decisions.

IntelliGrants is an effective solution for enhancing your flexibility. The platform is configurable to your grant life cycle. You can create personalized grant applications and coordinate workflows based on how you manage processes.

As a local government, you may encounter many situations that require adaptability, such as new local ordinances, disaster relief or other funding opportunities. Our platform enables you to respond to changing demands and seize the latest opportunities.

Our platform features intuitive navigation, which makes it easy to learn. As a local government, you may face higher staff turnover or less specialized IT support. Our solution is accessible to the average user. We also supply onboarding and support to help nontechnical staff benefit from IntelliGrants.

Our Resources

IGX Solutions’ grants management software is used by state government agencies and nonprofits to manage grants in a wide range of sectors to help manage criminal justice grants, public transit grants, state and federal education grants, housing grants, and more.

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Invest in Grant Management Software for Local Governments With IGX Solutions

Facilitate local government grant management with software from IGX Solutions. We help users better manage workflows, simplify reporting and save time and money.

Request a product demo today to see how IntelliGrants IGX can work for you.

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